XACTIO provides real time data on the web using information linked to the client, which provides supplier statistics about supply performance, quality, cost, delivery and responsiveness using the Matrix from SC21.
With the addition of extra modules, it can be used for online quality concession submission, RFQs, inventory, outstanding sales orders, enabling customers to view inventory and outstanding orders.
The Portal has been developed with further expansion possible in the form of modules.
These modules can either be installed during the first installation or enabled at a later date making the Supply Chain Portal expandable to fit your requirement.
Supplier risk assessment and evaluation
Online Quality Questionnaire, that automatically reminds suppliers to re-file applications to ensure that supplier data is kept up to date, includes the management of supplier Accreditation Certification.
REQUEST FOR QUOTATION (RFQ)
Efficient quotation generation
The RFQ module enables suppliers to respond to a client’s requirement in the most efficient way for both client and supplier.
Suppliers can respond to a request for a quotation on the Xactio portal.
This process can also be automated by integration with an existing RFQ system using the Xactio LINK module.
The RFQ module also enables attachment of files and line drawings to the entire RFQ, or to each individual line within an RFQ.
Schedule Forecast Open Orders
The open orders module enables the Supplier to view all outstanding PO's with due date and promise date, the Portal sends out email reminders of PO's falling due within a specified time and also sends out emails chasing overdue PO's, all functions to ensure the Supplier meets the required delivery date within the criteria set within SC21.
Management and tracking of open purchase orders
The expediting module enables the online progress monitoring of open purchase orders to track and ensure supplier on-time delivery. If a change to delivery date is requested, then a supplier can also access the system to revise the date agreed.
The expediting module provides the ability to highlight (through colour coding), potential issues on delivery dates and ensure that supplier follow-up occurs immediately.
On-Time In-Full (OTIF) online reporting, also enables comparison of purchase order delivery dates with actual purchase order receipt dates. The module also provides search functionality for open orders and can be integrated with internal systems and Excel software systems.
DATA synchronisation link
The link module allows manual synchronisation and automatic synchronisation with the management software used by the client.
If an automated synchronisation is required then a thorough review of the clients system to exchange data through electronic links and firewalls must be performed.
Inventory usage visibility
Provides the client’s customers with access to information on inventory stocks and their history of inventory usage. This functionality can be integrated using the LINK module to automate the processLearn More
The QCD&R module enables real time reporting on supplier performance in each category of Q (Quality); C (Cost); D (Delivery) & R (Responsiveness).
Each month graphical reporting of a supplier’s performance can be sent out as Supplier Score Packs direct from the Portal
NCR & Quality Management
Effective management of supplier conformance
The NCR (Non Conformance Report) is a key part of Xactio and a major feature of the core workings of the Portal.
The Portal has been developed with further expansion possible in the form of modules. These modules can either be installed during the first installation or enabled at a later date making the Supply Chain Portal expandable to fit your requirement.
Supplier performance ranking
For each key performance area - Q (Quality); C (Cost); D (Delivery) & R (Responsiveness), performance rankings can be compared by either commodity groups or individual suppliers to ensure performance meets requirements.Learn More
The Supplier Approval Module enables new and existing suppliers to be assessed through an online questionnaire to provide an overall risk score. Each questionnaire is giving a score which in turn is given a colour coded band to provide a visual indication on whether or not a supplier should be accepted and the risks associated with that decision. There are also colour coded assessment criteria associated with potential spend and the value of business.
The questionnaire and scoring system can be customised to a company’s requirements. Any additional accreditations can be added and un-related ones removed you really do have freedom of choice!
The questionnaire examines a wide range of factors including:
- Site Visit Request & Completion - Where a questionnaire or application form doesn't quite meet the requirements, a site visit can be requested by an administrator, this would allow a member of the quality department to visit the supplier and report back on their findings and if they believe the supplier should be added to the company’s supplier list.
- Accreditation Certificates - The questionnaire allows the supplier to upload digital copies of all their accreditations. They can then proceed to enter an expiry date if one is present. When a certificate is about to expire the portal automatically duplicates their last questionnaire and emails the supplier requesting them to re-file the application with their new accreditation by sending them an email request. This allows supplier data to constantly be up to date.
- Supplier Shutdown Calendar - The Supplier shutdown calendar enables the identification of ‘real time’ closure times for any/all suppliers. Supplier closure days for each day of the selected month can be viewed, as can a specific supplier's shutdown dates.